{"id":31553,"date":"2021-03-21T18:42:49","date_gmt":"2021-03-21T22:42:49","guid":{"rendered":"https:\/\/www.campbell.edu\/?page_id=31553"},"modified":"2025-01-17T11:05:48","modified_gmt":"2025-01-17T16:05:48","slug":"travel-reimbursements","status":"publish","type":"page","link":"https:\/\/www.campbell.edu\/finance-and-administration\/accounting-department\/accounts-payable\/travel-procedures-policies\/travel-reimbursements\/","title":{"rendered":"Travel Reimbursements"},"content":{"rendered":"

The University has a strong history of traveling faculty and staff and the Accounting Department supports this effort by ensuring that costs associated with travel are adequately recorded and reimbursed. View detailed travel procedures and policies \u2192<\/a><\/p>\n

When travel is required, employees would need to follow these steps:<\/p>\n

Step 1: Approval<\/h4>\n

The requesting individual needs to obtain prior approval for travel from their supervisor. The approval may be in the form of an email correspondence or a Travel Authorization form if travel is request on a sponsored program indicating the nature of the travel, location, and expected costs for transportation, meals, fees, etc.<\/p>\n

Download the Travel Authorization Form (.xlsx)<\/a><\/span><\/p>\n

Step 2: Documentation<\/h4>\n

During the travel, the requesting individual must collect and retain all attachments (i.e., registration form, hotel receipts, travel agency invoice, vehicle rental, gas, food, etc.).\u00a0 Only documented expenses will be reimbursed.\u00a0 The employee may be liable for the expense if sufficient documentation is not provided.
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Step 3: Travel Expense Voucher<\/h4>\n

A Travel Expense Voucher must be completed and signed by the requesting individual and supervisor at the conclusion of the travel.\u00a0\u00a0<\/span><\/p>\n

Download the voucher template (.xlsx)<\/a><\/span><\/p>\n